What is a newsletter format?

Here Peter Hanley looks at What is a newsletter format? Every business will achieve with a newsletter but some will really turn the lookers around.

Let’s start by wondering if Newsletters are really necessary. I searched Wiki for an answer but moved on to my own experience. Many years of almost daily emails to a bunch of customers. I have used Ryan Deiss as an authority as well as Wealthy Affiliate. I have tried all sorts of carriers and ways to get a result.

Your format will depend on your desire or product.

Let’s start with the main reason for sending newsletters. It is about several things depending on where you are going with this

  • Branding can be the first and only one.
  • Local news and updates for Schools and clubs
  • Seasonal influences
  • Attraction influences
  • A basic introduction

I started with branding and this is the main reason for doing emailing. It is not a selling sequence or click now issue because we want them when they are ready not when we want to sell.

Then in the list was Attraction influences. This is a very clever and easy format to follow and I will give you a great example.

First of all the emails will be branded with Logo, contact details, opt-out etc. These will be consistent so easily recognised over the long run.

Who the email is from also brings readership as well the opening line. We shall dig deeper into that soon.

I work business to business so I am involved in this area and never domestic services.
A lot of my work is online so they need to be compatible.

A great example

A local Signwriting company does a monthly newsletter to all its current and past contacts.
Their speciality is what they call car or shop wraps. This is where they cover a car in signage so it stands out in the crowd. The same with shops, buildings, buses, trucks anything they can do.
Every month they post the best display in the month on a job done by them. Photos a bit of history and usual a tag line.

This is not an everyday product however for most of us it has great eye appeal and we look, consider and remember. They stand a chance of being my signwriter or better still get a referral from me and the business in the picture gets free exposure. An all-around win-win experience

Time taken is probably less than half an hour and the effect longstanding.

News-letters are about romance not closing the deal. However, you can always ask the question because you never know the answer.

Segment your list or go solo

newsletter format
Segment

The answer, of course, is both of these depending on your products and customers.

If you sold Ford and GM cars you would split the list because there is no way many will move for you it is a boundary too far.

Men’s and women’s items, seasonal items, interests the list is indeed long.

However many things are equal across the spectrum.

A Tyre service sends me a monthly newsletter. Inside the news is linked to various articles of interest, some for the boys and some for the girls. This is very good except it is a bit long-winded with too many articles.
They feature the latest in sports cars and how to get non-skid tyres.
There is no selling involved only links to the three stores they own.

Do they need a newsletter, they are all very busy stores, well above the norm in today’s market but they are there because. they have the tentacles of touch. They utilise media at its best.

A finance broker has a quarterly newsletter. This includes current housing statistics, interest rates, home loan calculator and a few tips to save money.
Again he utilises media to stay on top of the current flat market.
He was sending out an SMS to his base every time the home loan interest rate changed. This worked very well until the interest rates stayed the same for nearly 12 months so he paused this for a while.
Interestingly the first SMS blast he sent out returned him a large loan from an old customer that had no contact for many years.

He works on many forms of touch to keep his base alive


Work on many forms of touch to keep your base alive.


Random acts of marketing will only hurt your business. You need to know who your target audience is, what media they consume, and what message would compel them to act before creating marketing material. You also need to understand what each piece in your marketing arsenal is meant to do before you begin marketing on purpose. Without a plan, you’re wasting your hard-earned marketing dollars.

Alan Dibb Marketing consultant

Get it working before moving on

newsletter format
Pick your media

Whilst you have a multi-marketing stream the idea is to get one working before moving on to the next. Newsletters are great but let’s look at some ideas to consider

  • Who is your target market?
  • Where do they live?
  • What media do they consume?
  • What message would compel them to contact you?
  • How will you take them through the customer journey to becoming a lifelong brand advocate?

In most cases, a good newsletter can accommodate these issues.

When do you send your newsletter?

The rule of thumb is that more is better than less.
What is your marketing and how quick the change?

I believe monthly is ideal and in some cases Quarterly.

I have a curtain shop friend that has a quarterly newsletter.
At the start of each new season, he provides what is new on the market and the trending products. I am not currently in the market to buy curtains but it allows me to provide an opinion to my kids who are renovating.

I have just done a series on Social media and the impact on Small business. A new heading every 4 days. Readership has grown with each mail and the click rate with it. I write an article on say Twitter. Then I have a link to a web page that has a fuller explanation, that web page has links to affiliate sites so I take a customer on a sales journey through information.

The customer base was built on my message product but went to marketing to get them back to my message service. The result is working.

At the end of this series, I will revert to fortnightly with matters of business interest.

I had a guy call me recently, he was on my list but unknown to me.
He rang and said “OK, you have worn me down let’s set up a meeting”
He had been on my list for nearly a year

I can give you the rules but they may not apply.

Your first is an introduction, the second a warm-up. the third testimonials, then product description then Ideas than a pitch.
Except that every mail should have a buy button because you don’t know where in the cycle they are.
If it is a long cycle you aim for the know and like elements of sales where one day they will come to you because you have built trust. A simple formula.

Write your plan and follow it

With my social plan, I have written 16 headings of what I want to talk about.
This will cover the next two months of mail all set up to go out automatically and just be monitored on a daily basis. It did take me some time to write the posts but I will be able to quantify the results over income.

The plan has returned sales so I am in front already.

In the end, I shall revert to regular periods.

When do people join the list

A list is always necessary and I wrote on this recently if you are still seeking clients

f you have a series based around the fundamentals of introduction etc they all need to be put in an Autoresponder.
The alternative is to load them into the current series.

This, of course, depends on your CRM plan you are using. The more expensive ones will have a guide so then it is what to write.


You are in the entertainment business

If the customers are not entertained or interested they will click delete me from the list.
Your industry will have interesting topics that you can relate to.
Google News is a good source of inspiration or current events. How to do things, what to do with things, stories and pictures.

Our attention span is pretty limited. We are busy unless it is of interest to us so grab my attention or lose me.

I have just had a newsletter from Yellow pages In Australia
These guys are the leaders in the industry. You will see they have a selection of articles, some advertising. a competition, a seminar and an opinion poll.

Now none of us will be this slick but what are they selling?
Other than the brand they have a search engine program at the very bottom.
We can debate over this but these guys are leaders in the market so they know their stuff and what they do works.

In conclusion, a newsletter is cheap too send, don’t take over your day and form a valuable reminder of who you are. Customers are not always in the buying cycle but when they are you want them to think of you.

Newsletter format by Peter Hanley

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Peter Hanley
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9 thoughts on “What is a newsletter format?”

  1. I have a website but I am really crap at being able to write to get an audience and until I get better I don’t think I will get any visitors to my website!

    You have a great way of talking to your visitors so I think I seriously need your advice to be able to get more people to visit my website

    You mention about speaking to your visitors in a format fashion but I don’t think I have it in me to make that decision and write as you do

    please help me to build my audience and get more website followers

    • Hi Mathew.
      My writing course in 5 minutes.
      Pick a Keyword that interests you as a heading.
      Go to google and look around at similar posts and take notes of interesting points.

      Do a list of subheadings of things that relate. 
      Now go back and do some writing in the paragraphs you have created under the headings.
      Just write like your talking to a mate.
      When I started a 350 character post was a struggle but I made myself do it.
      Now I aim for 1500 words minimum.

      Add a few pictures about what you are writing and do a couple of lists because they 
      fill in Keywords and help with SEO.

      Quotes are also good.
      Use the new WordPress 5 block builder because it will make life easier as you get
      comfortable with it.

      Install Yoast SEO plugin because he will tell you where you have gone wrong. It will be annoying
      but helpful>
      Short paragraphs lots of headings using #3 or#4 size.

      Install Grammarly word checker (free version) to add another level of support

      Write in half to one hour blocks so you don’t get bored.

      Insert a couple of links

      and it is all done.

      It will get easier just don’t give in.

      I have a Grandson with ADD and not good at school. Ask him about football and he will talk all day with players and coaches, scores and how to play. It is an interest thing.

      Best wishes.

      Peter H

  2. I have never used a newsletter before but after reading this article i definitely see the benefits. There is plenty of information that can be put in a newsletter that can keep people up to date not only with what’s going on with the business but the new products we add. Thank you for showing all the benefits.

    • Thanks, Lakia.

      If you have a list a Newsletter is a must. It can also be sold to local businesses when you have tried a few tools to get it right. Great way to make a few dollars.

      Peter H

  3. Thank you very much for your information. Online business marketing is one of the major branches on the businesses.You have explained so well that I will encourage every business person I know to come and read your article because nowadays without online marketing your business is on the thin line.

    Thank you for sharing this informative information.

    • Thank you Sunewako for your kind words.
      I see businesses every day achieving success with this and those failing because they don’t.
      Glad to help anytime

      Peter h

  4. Great tips! Wow, thanks for sharing this!

    I will confess that I haven’t set up my newsletter yet, but your post really articulates the important very well. I loved your example of the sign business, and the ideas you have for a financial adviser using a newsletter makes a lot of sense to me too. That leads me to a couple of questions…

    1. Do you have a recommended email marketing service? I’ve heard a little bit about MailChimp, which a lot of people seem to use. I’ve heard of ConvertKit, Constant Contact, and Ninja Outreach. Do you know which is the best for a starter?

    2. What opt in software do you use or recommend? I know of MiloTree, but not many others. How do you handle the pop up invite?

    Thanks again! 

    • Thanks, Jordan good questions.

      I have settled on Constant Contact as the easiest of the lot and trouble free>
      Just get one with a free starter pack and see how you go. some will give you 500.

      For optin, In I generally, use Aweber only because I have it I think Host sumo has a free on as does WordPress.
      It is good to use free services until you get comfortable with the system.

      Peter H

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